Automatically replace your Outlook attachments with OneDrive shortcuts based on their type (e. g. video) when sending your emails.
Simply attach your files and send your emails as usual!
ATTACH to CLOUD | USAGE CASE #5
Replace all MS Outlook attached files of given types (like video and audio files) by OneDrive shortcuts – No user interaction
See how you can instantly make all your Office 365 users automatically uploading all Outlook attached files of given types (like video and audio files) to OneDrive and send attached OneDrive shortcuts instead. (Rules are also available to test the file sizes).
In this usage case, Attach to Cloud has been configured to automatically upload all MS Outlook video and audio attached files to OneDrive and to share them with the recipients of the Outlook email. The process is 100% transparent to the Outlook users.
Outlook Users have nothing special to do. They attach their files to their emails and send their emails as usual!
Attach to Cloud does not even require one single additional click!
The emails sent contain OneDrive shortcuts instead of large attached files.
This ensures that they can be successfully received by all of their recipients. (No more rejected emails due to exceeding the maximum allowed email size).
Another key advantage of Attach to Cloud is that it allows files to be attached to Outlook emails with virtually no size limit (up to 15 GB per file).
Yes, you read it right! Whatever the limits in terms of maximum email size or maximum attachment size configured in Office 365, Outlook and Exchange, you are now free, thanks to Attach to Cloud, to attach files up to 15 GB unit size to your Outlook emails, without any email size limit!
Yumiko is sending an email with video and audio attached files to Rose
Hi, I’m Yumiko!
Attach to Cloud is installed on my computer. Let me show you how it automatically converts my MS Outlook video and audio attached files to OneDrive shortcuts.
I just created a new email and attached 3 files (two videos and one audio file).
I click on Send. That’s it!
My email is put in the Outbox (like any other email being sent).
I can continue working in MS Outlook, for instance writing and sending other emails or sorting my received emails.
As you can see by looking at my email being sent, Attach to Cloud is uploading 3 attached files (the 2 videos and the audio file) to OneDrive and displaying the progression of the upload in the subject of the email:
“(Starting to upload 3 attachments to oneDrive…)”
When Attach to Cloud finishes the upload, it replaces the uploaded attached files by their OneDrive shortcuts and the email is then sent to Rose by Outlook.
All this is 100% automatic and transparent. There is not even a single extra click needed!
Rose is receiving the Yumiko’s email
Hi, I’m Rose!
Let’s have a look at the email Yumiko just sent to me:
The video and audio files sent by Yumiko have been replaced by OneDrive shortcuts. The Yumiko’s email size is now 66 KB, although Yumiko sent me more than 28 MB of attached files!
I can open or download the video and audio files Yumiko sent to me by clicking on the corresponding OneDrive Shortcuts.
I of course do not need Attach to Cloud to access these OneDrive files.
Let’s go back to the Yumiko’s Sent Items folder
If we look at the email I just sent to Rose and to my other team members in my MS Outlook Sent Items folder, it contains the same OneDrive shortcuts as those received by Rose and Team.
Thanks to Attach to Cloud, we can now collaborate using the same unique copy of these files stored in OneDrive.
Attach to Cloud Benefits
With Attach to Cloud, we now automatically upload all our MS Outlook video and audio attached files to OneDrive.
Sending video and audio attached files has always caused problems; important and urgent emails rejected because exceeding the maximum allowed email size, mailbox size (and local Outlook OST file size) inflation causing performance issues and mailbox synchronization delays, huge amount of network bandwidth and storage consumed when sending large attached files to multiple recipients, recipients not able to receive large emails with video or audio attached files, etc.
Thanks to Attach to Cloud, not only all these problems are behind us, but we are now far more efficient when working with video and audio files; instead of trying to send them back and forth as MS Outlook attached files, we now manage one single copy of these files automatically uploaded and stored by Attach to Cloud in OneDrive.
After some weeks, some Attach to Cloud users asked if we could offer them the option to automatically upload, not only their largest Outlook attached files, but any attached files of their choice to OneDrive.
We thus decided to configure Attach2cloud to allow users to interact with Attach to Cloud at the time they send emails containing attached files.
By using the Attached File Control Center (an Attach to Cloud window displayed when the Outlook users send emails containing attached files), Attach to Cloud users can now, in a couple of clicks, upload the files of their choice to OneDrive (not only the largest), in OneDrive folders of their choice, and, if necessary, set an expiration date and their preferred OneDrive permissions on each of the files to be uploaded to OneDrive.
All our users are now OneDrive Pros, without doing anything but attaching their files to their Outlook emails as usual!
Thanks to Attach to Cloud, all our users have adopted OneDrive without any training and without changing their habits.
We continue to attach our files to our Outlook emails, but instead of continuing to exchange them later (after modification) as attachments in response emails, they are automatically uploaded to OneDrive the first time they are sent (and automatically shared with the recipients of the Outlook email).
This allows us to benefit from all of Office 365’s advanced collaboration features such as real-time co-authoring in Word, Excel and PowerPoint, integrated version management and selective OneDrive synchronization, on all these files, without having done anything else than attaching them to our emails as usual! That’s really awesome!
Attach to Cloud’s ability to attach files of any size to Outlook emails also appealed to users.
After having limited the maximum allowed email size to 10 to 35 MB, It is funny to advise our Outlook users to attach very large files like 1 GB or even more to MS Outlook.
Since Attach to Cloud automatically uploads these files to OneDrive and replaces them by OneDrive shortcuts, there is virtually no limit anymore to the amount of files users can attach to their Outlook emails.
Adopting Attach to Cloud enabled us to stop using third-party platforms for the exchange of large and very large files to the benefit of OneDrive. This really makes things easier for our users who do not have to deal anymore with specific platforms to exchange very large attached files, and for our administrators as well.
All this contributed to maximize very significantly our MS Office 365 investment.